How I Made My To-Do List Work For Me

Today I want to focus on the notorious to-do list. I’ve really been struggling to balance my time with all the things I have on my to-do list. It seems like I always have something to do and one thing gets less attention than another.

I find it’s hard to keep up and give all the items on my weekly to-do list equal attention. And I really need to figure out a way to make it all work.

So the point of this blog post is to figure out why I keep falling off track and to find some advice on how to tackle everything on my to-do list.  Maybe you can relate to my struggle and find this post helpful.


Why It’s not working for me:

After a lot of thought, I realized I keep falling off track because I spend a lot of time on one item on my to-do list. I do this because I believe the one item is more important and a bigger priority than the others. But when I neglect the other items on my list, I feel like I’m not accomplishing anything. I get the feeling that I can’t get on top of any tasks and start to internalize the worry.

I love the feeling of getting all my thoughts out of my mind and onto paper in the form of list. But I know I struggle with poor time management, feelings of overwhelm and not being effective.


A list of Solutions I found helpful:

  • Don’t have more than 7-8 items on your list. Studies have shown that your brain gets overwhelmed when it see more than 8 tasks.


  • For each item, know how long it will take so you can plan properly. Beside the item, in brackets, indicate the length of time. For example. Clean the Washroom (1 hour).  This way you can plan your week or day better.


  • Include items on your list that bring you fulfillment and joy. Also add the things that cause you to unravel when neglected.


  • Label tasks that need “focus” and those that are “quick”. Make time for 1 focus item and 1 quick item.


  • Simply adding your to-do list items (along with their estimated time) to your calendar.


My Results:

I’ve started putting my to-do list in my calendar as an event entry for just over a week now. I’ve actually found it pretty helpful. I’m getting things done! Woohoo! I feel WAY more organized. Nothing is getting missed. I don’t feel as panicky.

I’m not worrying about what I’m not getting done because I know it will get done at some point in my week because it’s in my calendar.

The only down fall is that, when something unplanned comes up, like I’ve been invited to the movies, then it throws part of my list off for the day. However I reschedule those items into the next opening in my calendar.

You can try one of these tips too, I’m sure it will help you get on top of your to-do list and you won’t have items slipping.

If you found this post helpful, bookmark it so you can refer back to it in the future.

One last thing, say Hi! in the comments, so I know you’re out there and reading.

Stay Balanced!




*If you find a spelling or grammatical error in this or other posts, please email the sentence or word to with the post title in the subject line. Many Thanks!